This post was originally written for Berman Advertising. I’m always working toward a more efficient workflow, and thought I’d share some more intuitive Keynote keyboard shortcuts.
As a designer, you’re going to have to create a Keynote presentation now and then. There’s no getting around it. And if you’re coming from an app like Photoshop or Sketch, you’re bound to hit those familiar keyboard shortcuts out of habit. But when nothing (or the wrong thing) happens, a wave of emotion hits you: frustration, sadness, discomfort, uneasiness, helplessness, dizziness, drowsiness, etc.
You’re, uh — you’re with me, right…?
Yeah, so I’m a big fan of spending a bit of time up front to customize my tools in a way that makes them easier to use in the long run. The less I have to think about what I’m doing, the more efficient I can be, which means I have more time for important things like watching cat videos.
Quick aside: If you’re unsure how to set up custom keyboard shortcuts for specific applications in the Apple MacOS X ecosystem, you will find instructions — and a gif — at the end of this article.
Without further ado, the shortcuts:
These are taken straight from Photoshop:
- Send Backward:
- Send to Back:
- Bring Forward:
- Bring to Front:
These are also taken straight from Photoshop. “If it ain’t broke,” as they say.
- Zoom in:
- Zoom out:
- Zoom to Fit:
- Actual Size:
These will feel right at home to anyone who has played games on a keyboard. But make sure to use Ctrl instead of Cmd, or else you’ll accidentally close the window, select all, or save the file. The moral of the story is that system shortcuts can’t be overwritten.
Grouping and locking
These just feel right:
Since Apple still hasn’t re-implemented support for master slide transitions and object animations in Keynote 😭, the ability to quickly copy and paste animations from one object to another is a lifesaver.
- Copy Animation:
- Paste Animation:
I’m accustomed to using
⌥⌘→ to move between tabs in web browsers and text editors. But in Keynote’s navigator the slides are laid out vertically, so using ↑ and ↓ to move between them just feels better to me.
- Previous Slide:
- Next Slide:
Showing and hiding panels
If you’re working on a big presentation on a little screen, these will come in very handy:
- Show Build Order:
- Hide Build Order:
- Show Object List:
- Hide Object List:
Showing and hiding guides
Oh, guides in Keynote. “What if we made guides impossible to place precisely, when their sole reason for existence is to make the placement of objects more precise?” Um, I think I got off track. These shortcuts are useful for showing and hiding Keynote’s crappy guides:
- Show Guides:
- Hide Guides:
How to set up shortcuts in MacOS
- Open Keyboard preferences (in System Preferences)
- In the toolbar, select Shortcuts
- In the sidebar, select App Shortcuts
- Hit the
+icon to add a new shortcut
- In the Application select box, choose Keynote
- Enter the menu command that you want to shortcutify (must match exactly)
- Input your keyboard shortcut
Now go forth, and be productive
And if you get frustrated, remember that it could always be worse. It could be PowerPoint. 😒